3. Pre-production and Planning:

The objective of this stage is to come up with a detailed outline of the specifications of the project. This is the phase where ConceptWeaver system analysts and the client's project staff go through the project's initial scope, schedule, and cost that serve as the baseline of the project as indicated in the ConceptWeaver Proposal.

Changes to the baseline would undergo an agreed upon change management process. The result of this process will be outlined in another document, PROJECT SPECIFICATIONS OUTLINE, which will be an addendum to the ConceptWeaver Proposal. In some cases, this process results to changes in the project schedule and the cost estimate as the project specifications are outlined in more detail. This happens when some project specifications are not clearly outlined in the initial scope of the project and the effect to the project development entails adjustments in the project schedule and the cost estimate.

It is the goal of ConceptWeaver to ensure 100% customer satisfaction. This process, change management, is built on the principle that the client should get the product exactly according to his/her expectations. Also, as experienced service providers, we provide our clients with insights on what the current industry trends are and what worked and what did not on previous projects. These contributions influence the client's vision and understanding of his/her needs. We at ConceptWeaver understand that some requirements are not immediately realized by the client at the outset of a project. Some details of most projects become apparent to us and the client midway into the progress of the project. This exchange and discovery of ideas, concepts, and needs is very dynamic and can be very fast. This results on the project and the product needing to adapt and evolve to match the pace of this exchange.

Change management is the systematic process of capturing these ideas, concepts, and needs, making sure that they influence the development of the product the right way. It is an organized response to change.

This phase can last from a few days to a few weeks, depending on the scope of the project and the promptness of communication between ConceptWeaver and the Client. For a big project, the detailed scope would include the following:

  • how the product will actually be used by its target users.
  • a database schema.
  • a software architecture.
  • a list of features and corresponding modules with appropriate priority rankings.
  • a prototype with limited functionality.
  • the extent of graphic design.
Involvement: The Client, the ConceptWeaver Representative, and the ConceptWeaver development team. Close coordination between parties is essential in this stage of the development.
Milestone: The Project Specifications Outline is developed indicating the detailed scope of the project and the detailed schedule of the development. For projects with back-end development, a prototype is developed and released to the Client for testing. The Client gives a feedback, which is integrated to the detailed outline of the project.
Implications: Changes in cost and schedule may happen. Client has full authority to accept or reject changes. Cost for system analysis is 20% of the total bid price (placed by ConceptWeaver based on the initial scope of the project). This will be deemed deductible to the initial payment if the Client decides to cancel the project. The Client will own the system analysis documents. If the Client concurs to the adjustments, additional payment will be required to adhere to the 50% down payment requisite.

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